This process includes calculating the final grade and its transfer to the academic record and finally, determine the academic state.

GRADES

The final grades process starts with the registration of the hundred per cent (100%) of the evaluations configured for the course. Through an automatic process, the final grade is calculated and registered in the student's academic record to conform his/her academic file. While final grades have not been transferred to the academic record the teacher can correct one partial grade within the periods established for doing so. Nevertheless when the final grade has been registered in the academic record, the teacher must fill the Grade Report Form so the modification can be directly made by the Registrar's Department.
Final grades can be checked by the student from the Aurora Academic Information System – Academic File. The program director or coordinator can access form SHACRSE to check the student's academic record or he/she can get a printed copy through the form SZAURPT (Zsystem, H module, Grade Certificate). The teacher can print his/her partial and final grades through the Web. The department head or director can check the final grades of his/her department courses through the Web or from the form SZAURPT (Z system, F module, Grade lists by components).

Grade Report Form
Check on Grade norms
Incomplete form

Responsible: teachers, department heads, deans, Auditing and Register's Department.

Tools: The Web and grade forms - y formas de Calificaciones – SHAGCOM form.

ACADEMIC STATUS

The system calculates the semester and cummulative average based on the final grades and the credits for each registered subject.

Based on the GPA and the norms of academic status the academic status is determined at the end of each academic period.

The student can check his/her academic status in the Aurora System of Academic Information – academic file and in the case of being out of program he/she can request conditional registration to the Admissions Department.

The program director or coordinator can also know the academic status of the students on the form SHASTAT.

Responsible: Department heads and the Registrar's Office.